How to manage Sharing for Microsoft Whiteboard in Teams
All of what i will present to you in the following scenarios ,apply only to new whiteboards created after Whiteboard switches to using OneDrive for business storage.
example of my tenant :
During a Teams Meeting , sharing a whiteboard creates a sharing link , this link is accessible by anyone withing the organisation and any in-tenant users IN THE MEETING.
During the meeting , external and shared device account (MTR and Surface Hubs)have more capabilities for temporary collaboration .
Users can temporarily view and collaborate on Whiteboards tat are shared in a meeting , a share link isn't created and whiteboards doesn't grant access to the file :
to enable this behavior where we can collaborate with external users in a meeting using whiteboard , we have to follow these steps :
I- Ensure that Whiteboard is enabled for your organisation :
Go to the Microsoft 365 admin center.
On the home page of the admin center, in the Search box on the top right, type Whiteboard.
In the search results, select Whiteboard settings.
On the Whiteboard panel, toggle Turn Whiteboard on or off for your entire organization to On.
Connect to SharePoint Online PowerShell.
Enable Fluid using the following Set-SPOTenant cmdlet: PowerShellCopy Set-SPOTenant -IsWBFluidEnabled $true
2- Ensure that the Teams meeting setting Anonymous users can interact with apps in meetings is enabled. If you've disabled it, any anonymous users (as opposed to guests or federated users) won't have access to the whiteboard during the meeting.
example of what happens when inviting an external user to a meeting with shared settings disabled :
Bianca , inviting me to her tenant as an external user and sharing whiteboard with me :
What Bianca sees :
What i see :
This message i see as an external account means that only members of Bianca's organization can participate to the whiteboard.
3- to activate it , and share whiteboard , we need to run this command :
Set-SPOTenant -AllowAnonymousMeetingParticipantsToAccessWhiteboards On
And there is the result of what i can see in my Teams client as an external user :
i can succesfully participate now !!
By default, the Teams meeting setting Anonymous users can interact with apps in meetings is enabled. If you have disabled it, any anonymous user (as opposed to guests or federated users) won't have access to the whiteboard during the meeting.
If you would like shared device accounts to have access to Whiteboard in Teams meetings but not anonymous users, you can disable Anonymous users can interact with apps in meetings while having AllowAnonymousMeetingParticipantsToAccessWhiteboards enabled.
Thanks for reading ..